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What is the Exam Booking form? (Passport)

Below is a quick reference guide to the exam booking form:


Exam Data

  • Test Centre Name.
  • Venue Name. Click on Add New Venue to add a new venue. The new venue is automatically selected as the exam Venue. Click on View/Edit Venue to view or edit a venue.
  • Time Zone.
  • Contract (in case you have multiple contracts, you can choose the contract you want to book an exam under).
  • Product.
  • Invigilation Options (You can choose between your own invigilator and a PeopleCert one when you order your exam, based on the current PeopleCert pricelist).

Exam Session Data

  • Exam Date (dd/mm/yyyy).
  • Start Time (24h).
  • Format (Paper Based or Computer Based).
  • Module.
  • Language.
  • Dual Language: If the selected module and language support dual language papers then this option is available.
    Note: You can select from the list of available languages the one required and you will receive a dual language exam paper with the questions provided in both English and the selected language.
  •  Number of Candidates: The total number of candidates cannot be higher than the maximum capacity of the room.
  • Take2 Re-sit Exam Option: Available only for certain modules that support this service.
  •  Room: The room must support the specific exam format (web or paper based exam).

Note: The number that appears next to the Room Name (in brackets) indicates the room’s maximum capacity.

  • Click on Add New Room to add a new room. The new room is automatically selected as the exam Room.
  • Click on View/Edit Room to view or edit a room.
  • Room Allocation Time: In cases of non-native speakers or candidates with disabilities, duration must include the relevant extra time for the exam. The default allocation time of the exam session is set to include the extra time.
  •  Trainer: If you have selected an ATO contract under Contract, you can select the appropriate Trainer for your exam.
  •  Invigilator (if you have selected PeopleCert as the Invigilation option, this field will become inactive).
  •  P.O. No (Purchase Order Number): For your own reference or use.
  •  Special Notes: If you wish to add exam-specific comments for the proctor (invigilator) or the TC Manager.

Exam Results and Certificate Data

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  • E-mail to Trainer: You can choose for your trainers to also receive the candidate results (default option is No).
  • E-mail to Additional Recipients: You can add up to three e-mails where you would like the results to be sent at. The notification e-mail sent to the TC Manager will also be sent to these e-mail addresses.
  •  Certificate Options (choose whether you want an e-certificate or a hard copy one).
  •  Certificate Delivery Option: You can select how you would like your certificates to be delivered, either Land Mail or Courier (please refer to the current PeopleCert pricelist).
  •  Certificate Delivery Address: Please select the address you would like the certificates to be sent to from the available options: Venue, TC, Candidate’s and Other (you will need to specify the address details).
  •  Tracking Number: is a read only field that appears when the Certificate Delivery Address isn’t set to Candidate’s. This field displays the tracking number after certificate dispatching.

Exam Material Handling Data

  •  Delivery Options: Please select the distribution method of your choice, from the available options: Electronic Distribution (E-mail)*, Courier to Venue Address or Courier to Other Address. In the case of the courier delivery option, the date must be at least 7 business days in advance.
  •  PB Recipient: You can select between PB Material Recipient and Invigilator to receive the Exam Material email.
  •  PB Material Recipient: This field is available only when the PB Recipient option is set to PB Material Recipient. Please click on the drop-down menu to select the person you would like to receive the Exam Material email. You can select more than one.
  •  Delivery Tracking Number: The Delivery tracking number is added to the system by PeopleCert once the exam material is shipped.
  •  Return Tracking Number: The Return tracking number is added to the system by PeopleCert once the exam material is shipped.
  •  UPS Online Tracking: You can now track the courier delivery shipping status and details by clicking the Online Tracking link, which will take you directly to the UPS website.

    *not applicable for PCMS exams.